Stop Losing Leads With a Simple Follow-Up System
JMironov Studio builds simple, practical lead capture and follow-up systems for contractors, remodelers, flooring companies, and local service businesses in Vancouver WA — so no lead falls through the cracks.
Vancouver WA • Portland Metro • Built for Small Teams
Common Problems
Your website and marketing should help people find you, trust you, and contact you.
Leads come in but never get followed up properly
A new lead arrives through your website form at 9pm. By the next morning, they've already called two other businesses.
No consistent follow-up system for your team
Follow-up happens when someone remembers, not consistently. Most sales require multiple contacts — most businesses make one or none.
Tracking leads in a spreadsheet that never gets updated
Manual spreadsheets are error-prone and get abandoned when business picks up. You can't manage what you can't see.
No visibility into your pipeline or open quotes
Without a clear system, you can't see how many leads are open, which need follow-up today, and which quotes are sitting unanswered.
How It Works
A practical marketing system built around your services
Immediate lead notification when a form is submitted
An automated notification goes to you (and your team) within minutes of a new lead — so no one waits hours before you know about it.
Automated follow-up sequence after a new lead
A simple email or text sequence that goes out automatically — confirming you received their inquiry and setting expectations for next steps.
Google Sheets lead tracker (no complex tools required)
A structured Google Sheets setup for tracking leads, quotes, and job status — simple enough that your team will actually use it.
CRM setup and integration with your website forms
Setup of a simple CRM connected to your website forms so every lead is automatically recorded without manual data entry.
Form-to-notification and form-to-CRM connections
Zapier or native integrations that send lead data to email, text, Slack, or your CRM the moment someone submits a form.
Simple automation designed for small teams
Workflows built around how your business actually operates — not enterprise tools that require a full-time admin to maintain.
Deliverables
What's Included
Every project is scoped individually. Here is what is typically included for this service — final scope is confirmed during the free consultation.
- Lead flow audit — how leads currently come in and where they go
- Lead notification setup (email + optional SMS)
- Automated acknowledgment email to new leads
- Follow-up reminder sequence (1–2 touchpoints)
- Google Sheets lead tracker (or CRM setup if preferred)
- Form-to-notification integration (Zapier or native)
- Lead status organization (New, Contacted, Quoted, Won, Lost)
- Team training walkthrough — how to use the system
- Testing and confirmation the full flow works end-to-end
- Documentation of what was set up and how to maintain it
Pricing
Simple Starting Prices
Final pricing depends on project scope, number of pages, content needs, SEO structure, tracking setup, advertising complexity, and automation requirements.
Simple Lead Workflow
Best for: Small teams that need basic lead capture and notification
- Lead notification setup
- Auto-acknowledgment email
- Follow-up reminder
- Google Sheets tracker
- Basic Zapier integration
Custom Automation System
Best for: Businesses that need a full CRM, multi-step automation, and lead tracking
- CRM setup (Go High Level, HubSpot, or similar)
- Multi-step follow-up sequences
- Pipeline stage automation
- Custom Zapier integrations
- Lead source tracking
- Team training and documentation
How It Works
A simple process from first call to launch
Free Consultation
We discuss your business, services, goals, and current website or marketing situation — no pressure, no obligation.
Audit & Plan
I review your website, SEO, ads, tracking, or lead flow and identify the most important improvements.
Build & Set Up
I create the pages, structure, tracking, campaigns, or workflows your project needs.
Launch, Track & Improve
After launch, we review performance, user behavior, and leads — then plan the next step.
Selected Work
Selected Local Business Projects
A few examples of local service business websites and marketing projects.
Bath & Shower Remodeling
FreshFit Bath
A local remodeling brand focused on clear service pages, lead capture, and advertising support.
Services: Website, SEO, tracking setup, ads support
Visit site
Flooring Installation
Dwell Installations
A flooring installation business focused on local search visibility and lead generation.
Services: Website direction, Google Ads planning, local SEO
Visit site
Land Clearing & Outdoor Services
AcreMaker NW
A local service business project focused on clearer service presentation and stronger online visibility.
Services: Website structure, local SEO planning
Visit site
The Difference
More than just a good-looking page
✗ Without a focused strategy
- ✗ Generic layout with no service focus
- ✗ Weak or missing SEO structure
- ✗ No tracking for calls or form fills
- ✗ No clear lead path or call to action
- ✗ Budget spent without useful data
✓ With JMironov Studio
- ✓ Built around your specific services and service area
- ✓ Local SEO structure from the first page
- ✓ Calls, forms, and ad clicks tracked and measurable
- ✓ Clear CTAs on every important page
- ✓ Decisions made with real lead data
FAQ
Common Questions
Do I need complex CRM software? +
Not necessarily. For many small service businesses, a well-structured Google Sheets tracker combined with automated email notifications is enough to stop losing leads. I match the tool to your team size and comfort level.
What tools do you use for automation? +
It depends on the project. Common tools include Zapier for connecting apps, Google Sheets for tracking, and simple email tools for follow-up sequences. I recommend tools that are practical and don't require a full-time admin to maintain.
How long does setup take? +
A simple lead notification and Sheets workflow can be set up in a few days. More complex CRM integrations with multi-step automation typically take 1–2 weeks.
Can this connect to my existing website forms? +
Yes. As long as your website has a contact form, it can be connected to a notification system, CRM, or automation workflow regardless of what platform your site is built on.
What if I already have a CRM but don't use it? +
If you have a CRM that isn't being used, I can help configure it properly and connect it to your website and ads so it actually becomes part of your daily workflow.
Can you help set up Meta Ads lead form notifications? +
Yes. Meta lead form leads can also be routed into your CRM or notification system so they're treated the same as website form leads.
Do you work only with businesses in Vancouver WA? +
My primary service area is Vancouver WA, Clark County, and the Portland Metro area. Automation and CRM setup can be done remotely for businesses anywhere in Washington and Oregon.
What is the most important first step? +
The most important first step is making sure new leads get an immediate notification so you can follow up within minutes. Even before a full CRM, getting that instant alert in place makes a big difference.
Ready to make your website and marketing work harder?
Book a free consultation and I'll help you understand what your website, SEO, ads, tracking, or lead follow-up system needs next.
Vancouver WA • Clark County • Portland Metro • No obligation